Day of Coordination Package $2700

What's the main difference between the Full Service Package and Partial Planning Package? Everything! We dive head first into your wedding and take full responsibility for planning, designing, and executing your wedding day. Think of us as your favorite 3rd wheel who takes on the full time job of wedding planning so you can live out your daily life while we handle the nitty gritty. 

Consultation
We love to introduce ourselves and get to know you by grabbing coffee or a local brew and listen to your wedding-day vision, learn your priorities and understand what is most important to you. This will give us a snapshot of your personal style so we can begin building your dream day. A lot of our couples are planning a destination wedding and we are happy to meet at any stage throughout the planning or chat virtually throughout. 

Inspiration Board Presentation  

We will create a cohesive, compartmental mood board inspired by your wedding day style, vision and color palette. We will follow any wedding boards you have created and run with it to create a customized style unique to you. We will conduct phone and in-person Design Meetings as needed to discuss the details and suggest creative rental companies while having fun with your wedding day design. 

Initial Vendor Introductions, Meetings & Appointments 

We will personally schedule appointments and be the liaison between you and all of the venue coordinators, vendors and suppliers you need and attend appointments with you or on your behalf. We will create a customized list of preferred vendors and pair you with the vendors that best match your style and attend any appointments, site tours or tastings within 50 miles of Bend, Oregon unless otherwise arranged.

This includes but not limited to; 

• Venue Location Hunting – We will provide our venue suggestions and scouting based on your wish list & budget and accompany you on tours and tastings. We encourage you to invite us to join on any conference calls or on-site meetings with their wedding sales teams.

• Photographer & Videographer – We will provide suggestions of our favorite photographers and videographers based on your style and budget. We initiate communication, check availability and pricing and arrange for a consultation.

• Rentals – We will partner you with our favorite rental companies and provide recommendations to make your day unique to you. This includes placing rental orders, itemized pricing sheets and arranging for delivery, set up and break down.

• Wedding Cake & Desserts– We will suggest our favorite tried and true bakers based on your wedding cake & sweets vision. Not a big cake fan? We love going off what emulates you, whether it is a mobile ice cream truck, pies or donuts. We can discuss your cake and/or dessert options and design. 

• Design & Styling – Let us style out your wedding day! We take elements from our design call and your mood boards or inspo photos (or start from square 1) to create compartmental mood boards on our planning portal and utilize these to procure rental, floral, and signage quotes.

• Florist – We will partner you with our vetted florists who we find to be a a good fit for your floral vision & budget. We initiate a proposal request and consultation and provide them with our thoughtfully designed mood boards & wedding related details to streamline the process.

• Invitation Selection & Signage – We will assist in creating a design for your Save the Dates & Invitations to go with your theme and suggest our favorite designers or stationers to match your style. We ensure you have all the customary signage on your wedding day and curate a proposal for the look and style to match your overall theme. *Stuffing, weighing and mailing of invites not included but may be with your chosen stationer.

• Hair & Make Up –We will review your ideal wedding day hair and make up style and take the reins on partnering you with the best stylist to meet the vision for you and your bridal party.

• DJ vs. Band – We have long since weeded out those awkward DJ's or typical wedding cover bands and will provide our top recommendations with the best in the biz. Interested in a quartet for the ceremony or acoustic guitar, we got you covered!

Pre-Wedding Day 

• Consistent & timely communication throughout the entire planning process 
• Unlimited scheduled phone & email correspondence from day of contracted service through your wedding day with follow up's after.
• Access to your customized wedding planning platform where we create your tailored compartmental mood boards to assist with a cohesive design elements for the day along with our working timeline, custom checklist, to-scale venue interactive floor plans, guest list spreadsheets and displayed menu selections to share with venue sales manager or catering by final deadlines.
• Direction with executing the design and curating rental proposals 
• Assistance with design, preparation, and curating quotes for stationary and signage (Save the dates, Invites, seating charts, table numbers, bar and welcome signs etc.) Stuffing, weighing and mailing of invites not included but may be with your chosen stationer.
• Review and proof BEO (Banquet Event Order) provided by catering manager 
• Contact vendors and service providers for arrivals time and communicate venue’s procedures for unloading, set-up and tear down  
• Confirm all vendor orders and quantities on rental items before cut off dates based on your final RSVPs
• Distribute preliminary timeline to all vendors roughly 1 month before wedding and final timeline ~2 weeks before the wedding 
• Assistance with completing other vendor details guides- ex; DJ, rentals, florists 
• Hospitality and Transportation management

Rehearsal

• Coordinate and cue rehearsal at ceremony location 1-2 days prior to ceremony  
• Guidance on ‘traditional’ Order of Ceremony
• Orchestrate full rehearsal of ceremony, including processional and recessional, with bridal party, family, and Officiant  

Wedding Day 

• On-site coordination management of entire wedding day until event concludes 
• Additional assistant readily available onsite day-of the wedding
• Supervision of vendor arrival and set-up  
• Coordination with Officiate, musicians, readers and soloists before the ceremony begins
• Ensuring proper placement of ceremony seating cards, programs, reception escort cards and place cards, guest book, gift table favors, and other ceremony & rehearsal items 
• Assist banquet staff regarding set-up and compliance with floor plans 
• Instruction on seating plans and special arrangements for ushers 
• Assisting the bride & groom, family and wedding party with preparation and photo schedules 
• Cuing for major traditional events (ceremony, Grand Entrance, first dances, etc.)
• Distribution of all personal floral pieces, including bouquets, boutonnieres, pinning corsages, flower girl or flower dog accessories :)
• Final touch-ups to ceremony and reception areas prior to guest arrival 
• DJ, photographer, and videographer cues of major happenings throughout the course of the day so no moment is missed. (grand entrance, first dances, cake cutting, sunset shots, song selection coordination)
• Preparation of the Bride for her walk down the aisle 
• Collection and packing of any gifts and personal items such as toasting glasses, cake topper, cake knife and server, to be safely returned to discussed location 
• Coordination of bride & groom’s luggage to honeymoon suite (if within 1 mile of reception location). 
• Wedding day emergency kit
• Ensure that all rentals & florals are ready for company pick up/break down at the end of the reception-**Rental & Floral companies are responsible for boxing up their equipment or fee noted on contract will incur. 
• Oversee safe return of gifts, cards, valuables, and sentimental items same day  
• Coordinate exit ceremony (sparkler exit, getaway car etc.)  
• Coordinate rental pick up and return to align with the venues protocols and procedures.
• Box up clients personal décor for pick up that evening or the following day-ensuring no immediate responsibilities for B&G following your reception  
• Ensure your pre-arranged clean up team knows your venues cleaning protocol following the reception if required

* For weddings with an anticipated or final guest count exceeding 175 guests, and for events taking place at a private estate or venue hall where the majority of resources, rentals, staffing, and operational elements are outsourced, a 10% service fee will be applied to the total planning and coordination fee. This service fee reflects the additional time, staffing, coordination, and oversight required to successfully manage events of this scale and complexity. Larger guest counts and privately operated venues require expanded logistical planning, vendor management, infrastructure coordination, and on-site execution to ensure a seamless and well-orchestrated event experience.   

Weddings taking place over a  holiday weekend will incur a 10% service fee.